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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an PMRExpo exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Layout planning begins
01.01.2024 | 9:00 AM
Start of hall allocation
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Services
Mailing of service-shop log-in data
01.03.2024 | 9:00 AM
Starting about March 2024 service shop log-in data is sent to exhibitors whose stands have been confirmed. You can easily order our trade fair services online through the service shop.
To the Service Shop -
Invoice
Mailing of stand confirmations
01.03.2024 | 9:00 AM
Starting about March 2024 stand confirmations are sent out.
The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments.
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Services
Deadline for ordering advertising space
01.04.2024 | 9:00 AM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
Koelnmesse-Service-Portal Hotline
Download calendar entry To the Media Shop
Tel. +49 221 821-3666
e-mail -
Services
Mailing of participation invoice
01.08.2024 | 9:00 AM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around August 2024.
Invoice amounts are payable immediately upon receipt of the invoice.
at Koelnmesse GmbH
Download calendar entry
Deutz-Mülheimer Straße 30
50679 Köln
Tel. +49 221 284-8584
Fax +49 221 284-8599
e-mail -
Services
Deadline for ordering conference and office catering
20.09.2024 | 11:59 PM
Our partner, Aramark Restaurations GmbH, offers you a wide range of food and drinks in the Aramak webshop. Order yout treat at the push of a button!
at Koelnmesse GmbH
Download calendar entry To the Aramark webshop
Deutz-Mülheimer Straße 30
50679 Köln
Tel. +49 221 284-8584
Fax +49 221 284-8599
e-mail -
Advertising materials
Editorial and advertising deadline for the Marketing Package
26.09.2024 | 11:59 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package, which includes an entry in the printed catalogue. A fee is charged for this service.
Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-238
e-mail -
Stand space
Registration of co-exhibitors
27.09.2024 | 11:59 PM
Deadline for the application of co-exhibitors*.
For co-exhibitor application please click here.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
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Services
Deadline 28.09.2024 for ordering in the Service Shop
28.09.2024 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)*
*It is possible to make a reservation at a later point in time for an additional charge.
To the Service Shop -
Services
Deadline 26.10.2024 for ordering in the Service Shop
26.10.2024 | 11:59 PM
Place your order through the Service Shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits*
- Deadline for fire protection*
- Deadline for Carpeting*
*It is possible to make a reservation at a later point in time for an additional charge.
Koelnmesse-Service-Portal Hotline
Download calendar entry To the Service Shop
Tel. +49 221 821-3666
e-mail -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
31.10.2024 | 11:59 PM
Please note: Ordering is also possible at a later date. Allocation is subject to availability.
To the Service Shop -
Trade Fair
GEMA registration deadline
19.11.2024 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA Bezirksdirektion Stuttgart
Download calendar entry GEMA
Key Account Management Messe
Herdweg 63, 70174 Stuttgart
Tel. +49 711 2252-794
Fax +49 711 2252-800
e-mail
www.gema.de/messen -
Services
Deadline 19.11.2024 for ordering in the Service Shop
19.11.2024 | 11:59 PM
Place your order through the Service Shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for ordering hostesses/stand staff and setup, dismantling and supporting staff
- Deadline for material impregnation
Koelnmesse-Service-Portal Hotline
Download calendar entry To the Service Shop
Tel. +49 221 821-3666
e-mail -
Stand construction
Start of construction period
23.11.2024 | 7:00 AM
Please observe the traffic guidelines.
Construction and dismantling instructions -
Stand construction
End of construction period
25.11.2024 | 8:00 PM
Please observe the traffic guidelines.
Site Security/Logistics
Thomas Krohm
Tel. +49 221 821-2978
Fax +49 221 821-3209
e-mailRoman Gersch
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-3588
e-mail -
Trade Fair
Start of the fair
26.11.2024 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 9:00 a.m.
To the opening times -
Services
Hotel room reservations
28.11.2024 | 7:00 AM
Book your hotel accomodation for PMRExpo here.
Hotel and Travel Services
Download calendar entry To the online booking system
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Stand construction
Start of diamantling
28.11.2024 | 3:30 PM
Trucks will be permitted to enter from 3:30 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 3:30 p.m. on 28.11.2024. Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Construction and dismantling instructions -
Trade Fair
End of the fair
28.11.2024 | 4:30 PM
This opening times are valid for exhibitors. Visitors can access till 3:30 p.m.
To the opening times -
Services
End of dismantling
29.11.2024 | 4:00 PM
Please observe the traffic guidelines.
Koelnmesse-Service-Portal Hotline
Download calendar entry Construction and dismantling instructions
Tel. +49 221 821-3666
e-mail -
Invoice
Mailing final invoice for services
01.12.2024 | 9:00 AM
Koelnmesse GmbH is entitled to collect an adequate down payment for the services provided at an event – e.g. electricity and water supplies, media services etc.
The amount of the down payment for services is based on the services invoiced at the previous event. For exhibitors that did not take part in the previous event, the down payment amounts to 20.00 EUR / sqm. Following the event, a separate invoice will be drawn up for the services provided; the down payment will be credited to this amount.
Invoice amounts are payable immediately upon receipt. If the down payment exceeds the amount charged for services provided, the excess amount will be paid back to the exhibitor. Exhibitors are not entitled to have interest paid on their down payment.