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- For exhibitors
- Plan trade fair presence on site
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Order deadlines
Order deadlines for exhibitors
We want to make sure that your participation as an PMRExpo exhibitor is stress free. In addition we want to and make it easier for you to prepare for the trade fair. The following check list will provide you with an overview of all the things that you should consider and it includes important deadlines. This way, you will have all the important dates at a glance.
- You can find the right contact person to answer your questions with one click
- You can import the most important dates directly into your calendar software (e.g. Outlook) using iCalendar
- Show or hide deadlines, important information and start dates for organizing your trade fair participation
Import all appointments in your calendar application with one click.
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Stand space
Layout planning begins
01.12.2025 | 9:00 AM
Start of hall allocation
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Invoice
Mailing of stand confirmations
02.01.2026 | 9:00 AM
Starting about January 2026 stand confirmations are sent out.
The participation contract takes effect with stand confirmation. The stand area confirmation includes dimensioned stand sketches and site maps as attachments. You will also receive a login for the service shop.
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Stand space
Deadline Early Bird
17.01.2026 | 11:59 PM
By registering before 17 January 2026, exhibitors will be charged the reduced trade fair participation price. The price is based on the date the registration forms are received by Koelnmesse.
Online application -
Services
Mailing of participation invoice
01.09.2026 | 9:00 AM
You will receive the invoice for the participation fee including stand area rental, along with your free work and exhibitor passes, starting around September 2026.
Invoice amounts are payable immediately upon receipt of the invoice.
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Services
Hotel room reservations
26.09.2026 | 7:00 AM
Book your hotel accomodation for PMRExpo here.
The special contingents will be available until 26 September 2026. After that, the current daily prices will apply. These can be booked until the end of the trade fair.
Hotel and Travel Services
Download calendar entry To the online booking system
Tel. +49 221 821-3998
Fax +49 221 821-3999
e-mail -
Services
Deadline 26.09.2026 for ordering in the Service Shop
26.09.2026 | 11:59 PM
Place your order through the service shop!
- Deadline for ordering exhaust vent and compressed air installation*
- Deadline for ordering suspensions (from the hall celling)*
*It is possible to make a reservation at a later point in time for an additional charge.
To the Service Shop -
Stand space
Registration of co-exhibitors
12.10.2026 | 11:59 PM
Deadline for the application of co-exhibitors*.
For co-exhibitor application please click here.
*Co-exhibitors are companies that are represented at the trade fair with their own products and their own personnel but use the stand area of a main exhibitor. Companies within a corporate group and subsidiaries count as co-exhibitors.
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Advertising materials
Editorial and advertising deadline for the Marketing Package
12.10.2026 | 11:59 PM
All main exhibitors, co-exhibitors and all additionally represented companies are obliged to order the Marketing Package. A fee is charged for this service.
Please make a note of the deadline for providing editorial and advertising content.
NEUREUTER FAIR MEDIA GmbH
Download calendar entry To the Media Shop
Tel. +49 201 365 47-254
e-mail -
Services
Deadline for ordering conference and office catering
23.10.2026 | 11:59 PM
Our partner, Aramark Restaurations GmbH, offers you a wide range of food and drinks in the Aramak webshop. Order yout treat at the push of a button!
To the Aramark webshop -
Services
Deadline 24.10.2026 for ordering in the Service Shop
24.10.2026 | 11:59 PM
Place your order through the Service Shop!
- Deadline for ordering advertising space
- Deadline for ordering electrical installations*
- Deadline for ordering water connections*
- Deadline for ordering stand security*
- Deadline for ordering sponsorship packages
- Deadline for ordering video stand surveillance
- Deadline for ordering stand cleaning
- Deadline for ordering waste disposal
- Deadline for tableware rental
- Deadline for ordering internet and telecommunications*
- Deadline for ordering forwarding services
- Deadline for ordering (long-term) parking permits*
- Deadline for fire protection*
- Deadline for Carpeting*
*It is possible to make a reservation at a later point in time for an additional charge.
Help with general questions:
Tel. +49 (0)221 821 3500
Download calendar entry To the Service Shop -
Services
Deadline for ordering parking spaces for trucks/containers/trailers
07.11.2026 | 11:59 PM
Please note: Ordering is also possible at a later date. Allocation is subject to availability.
To the Service Shop -
Services
Deadline for ordering hostesses/stand staff and setup, dismantling...
12.11.2026 | 11:59 PM
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Trade Fair
GEMA registration deadline
17.11.2026 | 5:00 PM
Register musical reproduction/performance with GEMA.
GEMA Bezirksdirektion Stuttgart
Download calendar entry GEMA
Key Account Management Messe
Herdweg 63, 70174 Stuttgart
Tel. +49 711 2252-794
Fax +49 711 2252-800
e-mail
www.gema.de/messen -
Services
Deadline 18.11.2026 for ordering in the Service Shop
18.11.2026 | 11:59 PM
Place your order through the Service Shop!
- Deadline for press compartments
- Deadline for ordering room rental (office and conference rooms)
- Deadline for ordering furniture rental
- Deadline for plant rental and sale
- Deadline for ordering audio/video/PC equipment rental
- Deadline for light, video and sound systems
- Deadline for material impregnation
Help with general questions:
Tel. +49 (0)221 821 3500
Download calendar entry To the Service Shop -
Stand construction
Start of construction period
21.11.2026 | 7:00 AM
Please observe the traffic guidelines.
Construction and dismantling instructions -
Stand construction
End of construction period
23.11.2026 | 8:00 PM
Please observe the traffic guidelines.
Construction and dismantling instructions -
Trade Fair
Start of the fair
24.11.2026 | 8:00 AM
This opening times are valid for exhibitors. Visitors can access from 9:00 a.m.
To the opening times -
Stand construction
Start of diamantling
26.11.2026 | 3:30 PM
Trucks will be permitted to enter from 3:30 p.m. The stand may not be partially or completely cleared, nor may exhibits be packed away, before 3:30 p.m. on 26.11.2026.
Koelnmesse has the right to impose a contract penalty of up to 5,000.00 euros for each time that an exhibitor violates this regulation. Koelnmesse may in addition/as an alternative bar the exhibitor in question from participating in the following event.
Construction and dismantling instructions -
Trade Fair
End of the fair
26.11.2026 | 4:30 PM
This opening times are valid for exhibitors. Visitors can access till 3:30 p.m.
To the opening times -
Services
End of dismantling
27.11.2026 | 4:00 PM
Please observe the traffic guidelines.
Construction and dismantling instructions -
Invoice
Mailing final invoice for services
10.12.2026 | 9:00 AM
After the end of the event, the services used for the event - e.g. electrical and water connections, stand cleaning, etc. - will be invoiced.
The invoice is due for payment immediately upon receipt.
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Services
Deadline for ordering advertising space
01.04.2027 | 9:00 AM
Refer customers and business partners persuasively to your participation at the trade fair – with the varied selection of printed and online promotional material.
To the Media Shop